Hello Chanco Alums and Friends of Chanco! Read on for a summary of our first Board Meeting.

The weekend of February 1st, the now officially named Camp Chanco Alumni Association Board of Directors met for the first time at Chanco on the James. While all of us had not known each other in the past, it was remarkable how our shared experiences and shared friendships brought us together very quickly. This is a very good sign! It is also a sure sign of a bunch of veteran Chanco Alumni. I know I speak for all of the board when I tell you we are all motivated, energized, and psyched to get this organization started and in the position it needs to be to support the camp as soon as possible!

That being said I am writing you to report the minutes for our first meeting. Since meeting minutes can be just a tad boring and dense, I will provide you with an executive summary of what I think are the highlights. This should not be seen by any of you as an excuse to not read and comment on the full text of the minutes, because despite the drunken naked mud-wrestling competition between Dave and Tater we still all had a great time putting this together and generally getting excited about the potential impact of our new organization.

Executive summary:

Members attending:
Ann Krannitz, President
Jenny Alfano, Vice President
Tater Roberson, Treasurer
Chuck Alley, Secretary
David Belote, At Large Director
Helen Somers, At Large Director

Extensive report, review, and research into tax exempt status, structure, and how to legally set ourselves up as a tax-exempt organization that can accept tax deductible donations, and build a trust fund for the camp.

We considered and resolved several bylaw changes, including voting rights and requirements, how to make bylaw changes, and membership requirements. Please see the bylaws for full details. We will be voting on these new by-laws eventually.

We reviewed what the goals of the organization are as well. We will state this on the web page eventually, but we are a social networking site for Chanco on the James alums; to keep in touch, renew friendships, and build new ones too. We want to build the financial capability to support membership identified missions at the camp, and have a positive impact on the camps mission through recruiting and fund raising.

We decided committee chairs should be from the board and the membership. We also identified several committees that will report to the membership from time to time.
Communications Committee: Chair Greg
Greg is donating the website "chancoOnce.com" to the CCAA. Eventually we will have to take over the cost of the URL, but it is paid up for the next year or so. Greg will spin the front page to reflect the change of focus from "his" personal page to the CCAA. Greg will set up electronic payment of dues via paypal on the new site. Greg will set up a database of snail mail addresses for contact and leads on a secure part of the page

Alumni Reunion Fall Fest Sleepover committee: No chair

Fund raising strategy and process committee. Chair Chuck
Put together a presentation video and script
Identify leads

Alumni Outreach Committee. No chair
Encourage alums to search for other alums to join and donate

Work weekend camp repair weekends committee: Chair Boomer
Need to poll the membership for supervision and manual skills.
Approach diocese members for donations of materials

Our next meeting will be in mid-April.

Respectfully submitted, Douglas C. Niedermeier, Sergeant-at-Arms.

Or rather, Chuck Alley Secretary